REQUEST FOR EXPRESSION OF INTEREST Consultancy Services — Procurement Specialist Ministry for Community and Territory Development of Ukraine THE UKRAINE MUNICIPAL INFRASTRUCTURE PROGRAMME Programme Management and Support Unit

І. BACKGROUND

The Ukraine Municipal Infrastructure Programme (UMIP) is a multi-sector investment Programme with the Borrower, Ukraine, acting through the Ministry of Finance (MoF) in conjuction with the Ministry for Communities and Territories Development of Ukraine (Minregion).

Under UMIP, MoF will extend loans to the Final Beneficiaries, for the purpose of implementing municipal infrastructure projects.

UMIP targets projects in the following sectors:

• district heating;
• energy efficiency in public buildings;
• municipal lighting;
• water supply, wastewater;
• solid waste management.

The European Investment Bank entered into a finance contract (FC) with Ukraine on 23 July 2015 to provide a framework loan of EUR 400 m to support the UMIP.

In accordance with FC, a programme management and support unit (the “PMSU”) within the Ministry of Regional Development has to be established, which will have a central Programme management and support role.

As indicated in the Programme Procedural Manual (PPM), the PMSU shall be located within Minregion. The PMSU is responsible for the UMIP implementation related activities, including disbursements, procurement, financial management, environmental and social safeguards, assistance in Programme coordination and general monitoring of the implementation on day-to-day basis.

The PMSU is also responsible for overall Programme coordination, monitoring and reporting and for support to the Project Implementation Units in implementation of the UMIP in procurement, financial management, and other aspects to the extent required.

Implementation of the UMIP is regulated by Finance Contract, Programme Procedural Manual and Ukrainian legislation.

ІІ. OBJECTIVE

The objective of the services delivery is supervision of procurement activities within the UMIP in order to ensure the compliance of EIB procurement rules and procedures within UMIP projects and provide necessary support to PIUs; support and monitoring procurement activities, preparation procurement plans and procurement-related documents within the UMIP. 

ІІІ. SCOPE OF SERVICES

The Procurement Specialist ensures implementation of activities, aimed at support of UMIP implementation, including:

• Analysis of procurement activities within UMIP;
• Verification of all procurement-related documentation, prepared by PIUs in the UMIP framework;
• Provision of appropriate recommendations to PIUs regarding the preparation/compilation of technical specifications, drawings and technical requirements, which should be included in the bidding documents within the UMIP framework;
• Provision of appropriate recommendations to PIUs regarding the preparation/compilation of tender documentation and evaluation reports of tender proposals within the framework of the Program in accordance with the “EIB Procurement Guidelines for EIB-financed Projects”;
• Review of draft tender documentation, prepared by PIUs, and provide comments on the prepared documentation before submitting it to the EIB for review and approval;
• Planning, supervision and reporting on procurement within the UMIP;
• Maintenance of databases and archiving of all procurement documentation on procurement of goods and services, selection and involvement of consultants within the UMIP;
• At the request of PSMU Head, performance of other activities that can be required within the UMIP.

ІV. REPORTING

The Procurement Specialist reports to PSMU Programme Manager and Programme Coordinator in Minregion.

1. FACILITIES AND SERVICES PROVIDED BY THE CLIENT

The Client provides the Procurement Specialist with the following:

• workplace in Minregion premises, equipped with PC and telephone;
• access to Internet, copying, printing and scanning devices;
• documents, related to UMIP and available in Minregion, including respective EIB documentation.

VІ. EDUCATION AND QUALIFICATION REQUIREMENTS

The Procurement Specialist shall meet the following requirements:

• Master’s or Specialist’s degree in procurement, economics, finance, law or other relevant field;
• at least 5 years of practical procurement experience in projects, financed by the international financial institutions (IFIs);
• at least 3 years of experience at the sector of public procurement in an international project implemented in any of the sectors covered by the UMIP;
• experience and knowledge of the procurement peculiarities by authorities and enterprises with a majority stake in public/communal capital;
• applied knowledge of international procurement rules and procedures (EIB Guide to Procurement, World Bank Guides and templates, PRAG and the FIDIC documents, etc.);
• experience of development procurement strategies and procurement plans within IFI-financed projects;
• experience of using electronic procurements administration systems of IFIs will be considered an advantage;
• experience of work at the sector of financial management within IFI-financed projects will be considered an advantage;
• perfect knowledge of Ukrainian (preferably for foreign citizens);
• fluent English, including knowledge of technical, economical, legal and financial terminology
• teamwork skills and cross-cultural cooperation;
• good communication skills and the ability to transfer experience to other team members;
• excellent knowledge and skills of using the Microsoft Office programs.

VII. PLACE AND DURATION

The services shall be provided in the city of Kyiv till July, 2025.

The services will be provided on a full-time basis under a time-based contract (monthly payments) with 3-6 months’ probation period and option to extend subject to the Consultant’s appropriate performance of the services.

CVs must be delivered to the e-mail [email protected] with the subject: «Individual consultant — Procurement Specialist» until November 15, 2021, 12:00 noon local time.

CV shall be copied to the e-mail address of the Secretary of the Tender Committee of the Ministry for Community and Territory Development [email protected].

This contract will be financed by European Investment Bank (EIB) and is subject to the EIB’s Guide to Procurement.